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Stage 1.2 Identify and mobilize stakeholders

Who's Involved
  • Assignment Management Team
Timing and time required
  • Before ‘Climate risks & vulnerabilities’ workshop
  • Approximately 10 days
Key questions
  1. Who could contribute to, or benefit from, the assignment, and help to achieve its objectives?
  2. How best can stakeholders be engaged in the assignment from the start?
  3. Who should be invited to speak at the ‘Climate risks & vulnerabilities’ workshop?
  4. What plenary session speakers will most engage stakeholders?
  5. Who should be invited to attend the workshop?
  6. Who should be invited for detailed follow-on meetings?
Tools

Briefing paper describing:

  • overview of information on observed and projected climatic changes for the country
  • potential impacts of climate change on the country’s energy sector
  • glossary of key climate change terms
Guidance
  1. Determine whose views need to be taken into account, who can contribute to the assignment and who needs to know its outcomes
  2. Identify individual stakeholders to engage through workshops and detailed follow-on meetings among the following groups: government departments, ministries and agencies responsible for or related to the energy sector (covering energy, environment, water, climate and hydrometeorology, large energy users, finance and spatial planning); private energy companies; organizations representing large energy and water users (e.g. industry, agriculture, residential, commercial) professional institutes; academics/ research institutes; energy sector experts; and NGOs. The workshop can involve quite a large number of people – between 50 to 100.
  3. Ensure that the stakeholders engaged include high-level decision-makers and technical experts
  4. Hold telephone conferences / exchange emails with key stakeholders to:
    • introduce the assignment and its objectives
    • discuss the workshop and follow-on meetings and their objectives
    • gain their commitment to being involved
    • ask for their views on what the workshops should cover
    • identify any work they have done on climate change risks and adaptation
  5. Select workshop speakers and brief them on their roles
  6. Prepare and send out invitations, agendas and briefing papers
Outputs
  • List of energy sector stakeholders
  • Records of telephone discussions with key stakeholders
  • ‘Climate risks and vulnerabilities’ workshop invitations, agenda and briefings for speakers
  • Agendas for detailed follow-on meetings